Amazon India
How to read and reconcile the Amazon India settlement report
By the TruePayout team · Updated · 5 min read
Quick answer
The Amazon India settlement report lists every money movement in a settlement period, one line per order component (principal, tax, referral fee, closing fee, shipping or weight handling fee and so on). To reconcile it, total each order's lines, compare the fees with Amazon's fee schedule for your category, and match the settlement total to the deposit in your bank.
Key points
- Each settlement has a settlement ID and a total that should equal one bank deposit.
- One order appears on several lines: the sale, each fee, tax and any refund.
- Fees to check: referral fee, closing fee, weight handling or shipping fee, and refund administration fees.
- Lines without an order ID (subscription, ads, reserves) are account-level and belong to the settlement, not an order.
What the report contains
The settlement report (flat file) has one row per money component. The key columns are the settlement ID, the period, the transaction type, the order ID, the amount type, the amount description and the amount.
| Amount description | What it is |
|---|---|
| Principal | The item price paid by the buyer |
| Tax | GST collected on the sale |
| Referral fee | Amazon's commission, a percentage of the item price |
| Closing fee | A fixed fee per item, by price band |
| Weight handling or shipping fee | Delivery cost for Easy Ship or Fulfilment by Amazon orders |
| TCS and TDS | Taxes withheld under GST and section 194-O |
How to reconcile, step by step
- Download the report for the settlement period.
- Group the lines by order ID and total them.
- Check every fee against the fee schedule for your category and the item's weight.
- Check refunds: amount, reason and whether the item was returned.
- Match the settlement total to a deposit in your bank statement.
Common differences on Amazon
- Weight handling fee for a heavier weight than your item's packed weight.
- Referral fee at a higher rate than your category's rate.
- Refunds without a returned item, or a refund taken twice.
- A settlement total that does not match the bank deposit.
Doing it faster
TruePayout reads the Amazon India settlement flat file and your bank statement, groups every line by order, flags fees above your rate card and refunds worth questioning, and checks each settlement against your bank. The preview is free.
Frequently asked questions
Where do I download the Amazon settlement report?
In Amazon Seller Central, open Reports, then Payments. You can download the settlement report for each settlement period or a date range transaction report.
What is the closing fee on Amazon India?
A fixed fee charged per item sold, set by price band. Check Amazon's current fee schedule in Seller Central, as rates change.
Why is my Amazon settlement less than my sales?
Because referral, closing and shipping fees, refunds, ads, TCS and TDS are deducted before the deposit. Check each line against the fee schedule to find any that are wrong.
How do I match an Amazon settlement to my bank?
Each settlement has a total and a deposit date. Find the bank credit with the same amount around that date; a smaller credit means part of the settlement did not reach you.